All about Email

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You may have an email account with your internet provider - like Bigpond or Optus. You could access this mail on your desktop via a program like Microsoft Outlook or Windows Live Essentials. You may even have web access to this mail. You can also add these accounts to the Mail app on your iPad and manage your mail in a more effective way. It is also handy to have additional mail accounts that operate from the cloud. Examples of these are: Hotmail (soon to be called Outlook), Yahoo mail, iCloud and GMAIL. 

More importantly, cloud email accounts are linked closely to online file storage. GMAIL has the Google drive; Microsoft has Skydrive; Apple has iCloud. There are also iPad apps for Skydrive, GMAIL and Google Drive. All of these provide free file storage. You can upload files to them from your ipad or download files from them to your ipad. They also have desktop applications so you can manage the file procedures from your computer. 

Links: Create Gmail accountDownload Google driveGet a Microsoft account, Download Skydrive

What's new in Mail

The iOS 9 makeover of Mail offers a number of usability changes that are welcome improvements, including gesture controls and a cleaner layout.
The changes in mail include a major upgrade in search. You can search for messages on your mail server that can be years old. You can search for messages in a given Year, by Sender, any search term you can think of. Custom Mailboxes are another new feature. Hidden in the “Edit” menu is a switch to enable filtered mailboxes for Flagged email, messages with attachments, Unread messages,To or CC’d mail, Drafts, All Sent, and Trash smart mailboxes. You can also mark all the messages in these boxes as read or unread at one time. Read on for more details.

Mail Settings

Mail Settings

Settings, Mail, Contacts, Calendars. Check out each setting and tweak your Mail app.

Signature: Create a signature which will automatically appear at the end of each email you compose. You can have a different signature for individual accounts or the same signature for all accounts.

Default account. If you have multiple email accounts, the default account is the preferred account for sending new mail messages.

Flag Style. Can be changed to either a shape or colour.

Organise by thread. A better way to handle conversations. Multiple messages from the same sender(s) on a topic can now be organised and managed more efficiently. Instead of having to find all the individual messages on a given topic, they will all be linked together,

Messages organised by Thread

Messages organised by Thread

Add a new email account

Add a new email account

Settings, Mail, Contacts, Calendars.
If you have a mail account that is listed in this pane,; eg Gmail; and Outlook (The old Hotmail), it is a simple process to add you email account. You merely need yolur username and password. If you have another account, you need to select: Other. eg; an ISP account from Telstra, Optus , Vodaphone etc. These are more difficult to configure. You need to contact your provider to get the mail server settings.

These are the settings for Telstra's Bigpond mail and will give you the idea about what information you need to gather from your service provider. Google your ISP. eg optus mail settings for ipad.

Tap Other. Tap: Add Mail Account
Enter your bigpond email address and password then click on Manual Setup.
Pop3 server.
INCOMING MAIL: mail.bigpond.com Security type SSL: Port 995
OUTGOING MAIL: mail.bigpond.com Security type: SSL Port 465
Require Sign in: check with a Tick.

Settings: What to do with deleted mail

Settings: What to do with deleted mail

When you delete a message, you can choose whether to send a deleted IMAP or POP account message to the "Archive" folder or straight to the Deleted Mailbox.

In Settings, Mail, Contacts, Calendars, select a mail account and tap on it to open it. Select the Advanced Tab.

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Check the settings for Mailbox behaviours. Eg; in the Deleted Mailbox setting, you can send deleted messages to the Trash on your iPad but leave them on the server.

Move Discarded messages: When you delete an email, do you want to archive it or send it straight to the trash.

The Mail app - Searching for mail

The Mail app - Searching for mail

Searching for an e-mail that's no longer stored on your iOS device has always been a huge pain. Basically, if the e-mail was stored on the server you had to sit and watch your device search for it, only to later find a message telling you it couldn't be found or that there was an error.

With iOS 7, the search functionality is vastly improved. You can now search your entire e-mail database, included e-mails from years ago, straight from your in-box.
To bring up the search field, view your Inbox and pull down on your message list. Type in your search query and give iOS some time to start digging through your e-mails.
A few seconds later you'll start seeing results start to pile up.

I've had the best luck searching for past e-mails through the Inbox, with All Mailboxes selected at the top of the results list. Your experience may vary.

Custom Mailboxes

Custom Mailboxes

Narrowing down and filtering e-mails by a commonality such as having an attachment, unread status or whether you're included in the To or CC fields is a convenient way of quickly finding messages. You can customize the special views that appear here. Tap Edit when viewing the Mailboxes screen, and not only can you rearrange your current mailboxes, you can hide ones you don’t use, and you can add a number of new special views. Tap each item to enable or disable it, and drag the horizontal-lines icon on the right to rearrange the order of items.

There are various special views you can enable here: Unread (all unread messages), To or CC (messages specifically addressed to you), Attachments (messages with attachments), All Drafts (all draft messages across all your accounts), All Sent (the same for sent messages), and All Trash (the same for deleted messages).

In the past you weren't able to view e-mails sorted into these types of categories on iOS, but you can now when using iOS 7.
1. When viewing your mailbox you can tap on the Edit button in the top-right corner and add a shortcut to any of the listed mailbox types.

2. Here, I have selected Attachments. This will filter all email with attachments over all my mail accounts. You could select all Flagged mail, All drafts, All sent, All trash etc.

3. You can move the mail accounts up / down. Just drag the 'handles'.

Tap: Done when you have finished.

Add frequently accessed Mailbox Folders

Add frequently accessed Mailbox Folders

In addition, you can further customize the Mailboxes view by adding frequently accessed folders. While in Edit mode, tap Add Mailbox to select any mailbox visible on your device. Mailboxes you add here appear right on the main Mailboxes screen for quick access—no more having to dig deep into (and out of) your account hierarchies to access your favourite folders. In this example, I am adding the Audible Mailbox from my Gmail account.

Deleting Custom Mailbox shortcuts

Deleting Custom Mailbox shortcuts

Conversely you can also remove any of the shortcuts listed by removing the checkmark next to its title.

You can also hide the unified inbox view (All Inboxes), leaving you to move between inboxes as you please, or hide the individual inboxes and only deal with the All Inboxes inbox if you have more than one e-mail account synced to your iOS device.

Flag Type

Flag Type

For those who can't stand the orange flag icon present after flagging an e-mail, Apple has added the option to change it to an orange dot instead.

To change it from a flag to a color (its proper name) visit Settings > Mail, Contacts, and Calendars > Flag Style. There you'll see a preview of what each option looks like, and are able to switch back and forth at will.
A small feature no doubt, but one that will make some users feel better about random dots and flag icons in their Inbox.

VIP Mailbox

VIP Mailbox

Make use of the Mail VIPs feature to ensure that you never miss an email from important contacts, family and friends. In the Mail app, select the i to setup your VIP contacts. All the emails that come in from those in your VIP list are all in the VIP m,ail box. You can even allocate a different sound to the VIP mailbox. Of course, the emails from those in your VIP list will also be available in the normal mailboxes.

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Tap Edit to delete existing VIP contacts.
Tap: Add VIP to add a new contact. Mail will allow you to either select a contact from your Contacts app or you can manually type in an address.

VIP in Notification Centre

VIP in Notification Centre

Tap VIP alerts to change the alert style when a VIP e-mail arrives. Alerts instead of banners or vice versa, for example, or a different new mail sound. You could also turn off badge app icons for your mailboxes, and turn them on only for VIPs.

Managing messages

Managing messages

To deal with a single message, swipe left.
1. You can trash the message. Tap Trash. If you have turned on: Organise by Thread in the settings, then all messages in the thread will be deleted.

2. Tap More for other options to deal with the message.

3. Other mail controls: (From the left) - Flag, Move the message, Trash, Reply / Forward / Print

Managing multiple messages

Managing multiple messages

Tap: Edit (Top right Corner) and select the messages you want to Delete, Move or Mark. A blue dot means the message is unread. You can also select: Mark All to mark all messages as read in one move.

 

Archive or Delete your Mail Messages?

Archived messages stick around indefinitely, but deleted messages can be permanently removed after a preset amount of time.

To set whether you see an Archive or a Delete icon in Mail:

  1. Tap Settings > Mail, Contacts, Calendars.
  2. For all accounts except iCloud: Tap Account Name > Account > Advanced.
  3. For an iCloud account, tap iCloud. Scroll down to the Advanced section and tap Mail > Advanced.
  4. From Advanced view, under Move Discarded Messages Into, tap Deleted Mailbox or Archive mailbox.
  5. Tap the < arrow at the upper left to return to the previous view.
  6. Tap Done.
archive or delete mail message

If you tapped Deleted Mailbox, you see a Delete icon in Mail when viewing that account, but if you tapped Archive Mailbox, you see an Archive icon.

Working with Attachments in Mail

iOS 9 finally allows you to save attachments or add attachments to emails from iCloud Drive or another Cloud location like Google Drive or Dropbox  in the Mail app. Currently, if you want to save an attachment in the Mail app, you have to open the attachment using a third-party app using the Open in option, and then export it to iCloud Drive. While composing an email, you cannot attach any file, you can only add photos from your Camera roll. If you wanted to add any other type of file as an attachment to an email, then you had to do it using the app that was used to create or edit it, which was quite cumbersome.

Read more Here

 
 
 

Video: How to add an email account

 It looks at how to add an account, configure and setup mail on the ipad using different types of mail accounts.

POP3 is outdated - switch to IMAP 

Here is an article from How-To Geek that explains the difficulties of using Pop 3 and why you should switch to IMAP. Read it here

IMAP or POP  - why IMAP is a better choice

What is the difference between imap and pop email?

 

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