Using Mail in iOS 7
The iOS 7 makeover of Mail offers a number of usability changes that are welcome improvements, including gesture controls and a cleaner layout.
The changes in mail include a major upgrade in search. You can search for messages on your mail server that can be years old. You can search for messages in a given Year, by Sender, any search term you can think of. Custom Mailboxes are another new feature. Hidden in the “Edit” menu is a switch to enable filtered mailboxes for Flagged email, messages with attachments, Unread messages,To or CC’d mail, Drafts, All Sent, and Trash smart mailboxes. You can also mark all the messages in these boxes as read or unread at one time. Read on for more details.
What's new in Mail in iOS 7
Settings, Mail, Contacts, Calendars. Check out each setting and tweak your Mail app.
Signature: Create a signature which will automatically appear at the end of each email you compose. You can have a different signature for individual accounts or the same signature for all accounts.
Default account. If you have multiple email accounts, the default account is the preferred account for sending new mail messages.
Flag Style. Can be changed to either a shape or colour.
Organise by thread. A better way to handle conversations. Multiple messages from the same sender(s) on a topic can now be organised and managed more efficiently. Instead of having to find all the individual messages on a given topic, they will all be linked together,
Messages organised by Thread
Add a new email account
Settings, Mail, Contacts, Calendars.
If you have a mail account that is listed in this pane,; eg Gmail; and Outlook (The old Hotmail), it is a simple process to add you email account. You merely need yolur username and password. If you have another account, you need to select: Other. eg; an ISP account from Telstra, Optus , Vodaphone etc. These are more difficult to configure. You need to contact your provider to get the mail server settings.
These are the settings for Telstra's Bigpond mail and will give you the idea about what information you need to gather from your service provider. Google your ISP. eg optus mail settings for ipad.
Tap Other. Tap: Add Mail Account
Enter your bigpond email address and password then click on Manual Setup.
INCOMING MAIL: mail.bigpond.com Security type SSL: Port 995
OUTGOING MAIL: mail.bigpond.com Security type: SSL Port 465
Require Sign in: check with a Tick.
Settings: What to do with deleted mail
When you delete a message, you can choose whether to send a deleted IMAP or POP account message to the "Archive" folder or straight to the Deleted Mailbox.
In Settings, Mail, Contacts, Calendars, select a mail account and tap on it to open it. Select the Advanced Tab.
Check the settings for Mailbox behaviours. Eg; in the Deleted Mailbox setting, you can send deleted messages to the Trash on your iPad but leave them on the server.
Move Discarded messages: When you delete an email, do you want to archive it or send it straight to the trash.
The Mail app - Searching for mail
Searching for an e-mail that's no longer stored on your iOS device has always been a huge pain. Basically, if the e-mail was stored on the server you had to sit and watch your device search for it, only to later find a message telling you it couldn't be found or that there was an error.
With iOS 7, the search functionality is vastly improved. You can now search your entire e-mail database, included e-mails from years ago, straight from your in-box.
To bring up the search field, view your Inbox and pull down on your message list. Type in your search query and give iOS some time to start digging through your e-mails.
A few seconds later you'll start seeing results start to pile up.
I've had the best luck searching for past e-mails through the Inbox, with All Mailboxes selected at the top of the results list. Your experience may vary.
Narrowing down and filtering e-mails by a commonality such as having an attachment, unread status or whether you're included in the To or CC fields is a convenient way of quickly finding messages. You can customize the special views that appear here. Tap Edit when viewing the Mailboxes screen, and not only can you rearrange your current mailboxes, you can hide ones you don’t use, and you can add a number of new special views. Tap each item to enable or disable it, and drag the horizontal-lines icon on the right to rearrange the order of items.
There are various special views you can enable here: Unread (all unread messages), To or CC (messages specifically addressed to you), Attachments (messages with attachments), All Drafts (all draft messages across all your accounts), All Sent (the same for sent messages), and All Trash (the same for deleted messages).
In the past you weren't able to view e-mails sorted into these types of categories on iOS, but you can now when using iOS 7.
1. When viewing your mailbox you can tap on the Edit button in the top-right corner and add a shortcut to any of the listed mailbox types.
2. Here, I have selected Attachments. This will filter all email with attachments over all my mail accounts. You could select all Flagged mail, All drafts, All sent, All trash etc.
3. You can move the mail accounts up / down. Just drag the 'handles'.
Tap: Done when you have finished.
Add frequently accessed Mailbox Folders
In addition, you can further customize the Mailboxes view by adding frequently accessed folders. While in Edit mode, tap Add Mailbox to select any mailbox visible on your device. Mailboxes you add here appear right on the main Mailboxes screen for quick access—no more having to dig deep into (and out of) your account hierarchies to access your favourite folders. In this example, I am adding the Audible Mailbox from my Gmail account.
Deleting Custom Mailbox shortcuts
Conversely you can also remove any of the shortcuts listed by removing the checkmark next to its title.
You can also hide the unified inbox view (All Inboxes), leaving you to move between inboxes as you please, or hide the individual inboxes and only deal with the All Inboxes inbox if you have more than one e-mail account synced to your iOS device.
For those who can't stand the orange flag icon present after flagging an e-mail, Apple has added the option to change it to an orange dot instead.
To change it from a flag to a color (its proper name) visit Settings > Mail, Contacts, and Calendars > Flag Style. There you'll see a preview of what each option looks like, and are able to switch back and forth at will.
A small feature no doubt, but one that will make some users feel better about random dots and flag icons in their Inbox.
Make use of the Mail VIPs feature to ensure that you never miss an email from important contacts, family and friends. In the Mail app, select the i to setup your VIP contacts. All the emails that come in from those in your VIP list are all in the VIP m,ail box. You can even allocate a different sound to the VIP mailbox. Of course, the emails from those in your VIP list will also be available in the normal mailboxes.
Tap Edit to delete existing VIP contacts.
Tap: Add VIP to add a new contact. Mail will allow you to either select a contact from your Contacts app or you can manually type in an address.
VIP in Notification Centre
Tap VIP alerts to change the alert style when a VIP e-mail arrives. Alerts instead of banners or vice versa, for example, or a different new mail sound. You could also turn off badge app icons for your mailboxes, and turn them on only for VIPs.
To deal with a single message, swipe left.
1. You can trash the message. Tap Trash. If you have turned on: Organise by Thread in the settings, then all messages in the thread will be deleted.
2. Tap More for other options to deal with the message.
3. Other mail controls: (From the left) - Flag, Move the message, Trash, Reply / Forward / Print
Managing multiple messages
Tap: Edit (Top right Corner) and select the messages you want to Delete, Move or Mark. A blue dot means the message is unread. You can also select: Mark All to mark all messages as read in one move.