Manage & Organise PDF Documents in iBooks
You will come across pdf documents as you browse on the internet. You can read a pdf document in the browser (eg; Safari or Chrome) but this is only a temporary measure. If you want to keep the pdf, you need to open it in another app. For example, Adobe Reader or Goodreader, or email it to yourself. Of course, you can then download the pdf and save it on your hard drive. But that is not the subject of this post. How can you use the iPad for all your document management tasks?
Download the pdf: Reading & managing pdfs in iBooks
Organising your pdf collection on the iPad
Adobe Reader is an easy app to master. You can read a pdf, edit and annotate it on a simple level. See the post: How to edit a pdf with Adobe Reader on the iPad. However, it does not organise your files. All the documents are accessed via the documents menu, which is a pure alphabetical list of them. You would need to remember the exact title to find a pdf later. And as your collection grows, this task will become very difficult
Good Reader reads files. If you’re looking for some sort of multi-editor for multiple file types, then Good Reader isn’t the app for you. The greatest selling point of this app, in fact, is that you can connect to many kinds of online servers or your local computer to import files (images, documents) and read them / organize them into the app’s interface. Ultimately, Good Reader is an application that can pull most every kind of file from the Internet and store it into its database. You can read, but you can’t create.
Examples of Goodreader functions in the slideshow below:
iBooks can not only read ebooks purchased from the iBookstore but it can read .pdf documents. Furthermore, it can organise quite effectively your .pdf collection into folders that sit on the iBooks bookshelf. Instead of using the physical textbook or technical manual, download the pdf version and read it on the go on your iPad. Download the pdf manual for your new TV, fridge, microwave - all products have a website where the manual is available in a pdf format.
Reading .pdfs on the iPad
How do you read .pdf documents that you have downloaded from the web via the browser in your iPad? You could open the .pdf in an app like Adobe Reader or Goodreader or store them in iBooks and read them there.
Download a pdf from the internet in Safari on the iPad
Whatever browser you use on the iPad - it could be the default browser: Safari, or Chrome or iCabMobile, you can locate and download .pdf documents.
When you open a pdf document in the browser, you will be able to read it within the browser. However, what if you want to keep the pdf without having to open the browser again and again? You can save it in another app.
Open a pdf in Adobe Reader
Adobe Reader is a free app available in the App Store where you can read a pdf, edit and annotate a pdf. See the Youtube video: How to edit and annotate a pdf in Adobe Reader.
Tap the Safari screen near the top of the window to bring up the menu. You can then select "Open In..." to select the app you want to save the pdf to.
This .pdf is being saved to Adobe Reader.
Reading a pdf in Adobe Reader
The documents menu in Adobe Reader lists all the pdfs stored in the app. To delete a pdf from Adobe Reader, tap the Edit button, select the pdf to delete and select the Trash.
Edit and Annotate a pdf
The other reason to save your pdf in an app like Adobe Reader or Goodreader is that you can edit and annotate it.
Editing tools in Adobe Reader: Highlight, strike through text, Notes - add stickies, underline text, type text, freehand drawing and digital signatures.
Open a pdf in iBooks
Get the iBooks app from the app store - it may not come as a default on your iPad.
When you tap: "Open In..." and select iBooks, the pdf is opened in the Library of your iBooks app.
Tapping Store will take you to the iTunes store to search / purchase ebooks.
To change how your pdfs are diplayed, select Grid or List.
To delete a pdf, tap, Edit.
Managing your iLibrary in iBooks
Tap Collections. You can choose to display just the pdf collection, or your books or the Purchased books.
Selecting New will let you create a folder to better organise your books or pdfs.
Organising pdfs into folders
Selecting New, then type the name of the new folder and tap, Done.
In this example, a new folder has been added called Nets@Life - which will store all the pdfs downloaded from that web site.
Move a pdf into a folder
Tape the Edit button - it will then change to Done.
Tap the pdf - (it is hidden behind the Move box in this example)
Tap Move and then tap the folder - in this case - Nets@Life. The pdf will be whisked away and end up in the new folder.
Pdfs organised into a folder
The pdf which was downloaded from the internet from the website: technologyfueled.com is now stored in the folder: Nets@Life.
Reading the pdf in iBooks
You tap the pdf to open it.
1. If this is a multiple page pdf, this setting will display all the pages in a grid, from which you can select the one you want. (See the next step for more detail)
2. Sharing - either email or print
3. Change the screen brightness.
4. Search for a word or page number
5. Add a book mark to this page.
See the video: How to download the iPad User Guide. This video looks at how to open a pdf in iBooks and how to change the iBook reading settings. It's more useful if you have a pdf downloaded from the iBook Store as it gives you more reading options.
Multiple page pdfs - Reading options
For a multiple page pdf, there are more precise reading options. You can add a bookmark to a page and locate those bookmarked pages by tapping the bookmark. Tapping the grid will open the pdf as a table of contents.
Table of contents - Multiple page pdfs.
Another way of having an overview of the pdf. Tapping a page will open that page for you.