What does it mean to go Paperless?
To me, paperless means not printing stuff unless it's absolutely necessary. Save time, money and trees. You can do everything digitally these days. With the help of a few apps and your iPad, smartphone or tablet, you can reduce your paper footprint and, more importantly, become more efficient and productive. You can even sign digital documents with the help of apps like Docusign Ink or Adobe Reader.
Buy a scanner like the Scansnap S1300 from Fujitsu and digitise every bill and receipt that you get. Store them in Evernote where they can be retrieved quickly and emailed, or, if you have to, printed. Even if you don't have a scanner, there are app, like DocScan Pro that will scan an image and turn it into editable text.
Download the following apps:
Create accounts with Dropbox, Google for Google Drive, Windows Skydrive and box.net.
There are apps available for each of these. See also Cloud Services in the Advanced iPad section of this site.
Scanning using the iPad's camera
You can use the iPad or iPhone's camera to take a picture of some text - in a magazine, newspaper, or scan your handwritten notes and turn them into editable text via a .pdf document or an image (jpeg). Your scans can be printed, opened in another app, uploaded to cloud services (Dropbox, Skydrive, Box and Google Drive, posted on Facebook, emailed and faxed. Multiple page documents can also be scanned as multiple page .pdfs.
Get the app: DocScan HD from the App store. It is free but you will need to purchase the Pro version if you want to have all the export options. Current cost is $3.99.
Evernote can be used:
- directly from a web page - via http://evernote.com
- from an application installed on your computer. Download the app for your platform: http://evernote.com/download/
- From an app on either the smartphone, iPad or tablet. Download using the marketplace from your device. Eg; go to the App store on the iPad
- What can you use Evernote for? Download: 100 uses for Evernote
Video: How to clip web pages with Evernote
Notability provides the following features:
- Full-featured handwriting.
- PDF annotation.
- Advanced word processing.
- Audio recording linked to notes.
- Media insertion of photographs, web clips, figures, and drawings.
- Library organization.
- Synchronization to cloud storage solutions.
- Left handed mode.
- Annotation over several types of media.
Despite its modest name, GoodReader is a stunning execution of a simple idea — one program that can import and view any media in any format, from basic .txt files to entire books and even movies. But this robust and versatile app lets you do more than just read.
But there’s more: Let’s say someone posts a huge report on Google Docs for you to review. Import it, then use GoodReader’s annotation function to mark it up with all kinds of notes and comments.
When you’re done, save it, mark it as read, and send it right back to Google Docs, Dropbox, Windows Skydrive, Google Drive or via pretty much any file-sharing method. An autosync function lets you standardize the document in both locations so no one gets confused about which version to use. GoodReader isn’t free, but its incredible compatibility and flexibility means it can replace many other apps in your toolkit. It’s quite simply one of the most useful services out there.
Video: File management with Goodreader
Video: Edit & Annotate a document