Backup, Security and Privacy on the iPad

 

How to Lock your iPad 

Simple Passcode on the iPad

Simple Passcode on the iPad

Don't like your kids to mess with your device or someone to read your emails on your iPad? Lock it with a password.

  1. Open the app Settings and select "General" on the left panel.
  2. Select "Passcode Lock" on the right panel.
  3. Tap "Turn Passcode On".
  4. Enter a 4-digit passcode, and the same again to confirm.

Each time when your iPad is turned on, you'll have to enter the 4-digit passcode to access your iPad.

 

Set the Passcode Lock on the iPad

Set the Passcode Lock on the iPad

Options

Screenshot_20_03_13_1_26_PM.png
  1. Require passcode:  set it so that a passcode is required immediately the iPad is turned on. You could also select other options like: after 1 minute, after 5 minutes etc.
  2. Simple passcode: If this is turned ON,  then the passcode will be a 4 digit number. Turning this off will allow you to enter a word for a passcode. 
  3. Allow access when locked: If you want to be able to access Siri and activate the Picture frame without worrying about entering the passcode, leave these settings to ON
  4. Erase data: If you enable this, all data will be erased on the iPad after 10 failed passcode attempts. 

How to find your iPad

Is there a way to locate your iPad if it gets lost or stolen? Yes. Not only possibly can you locate it, but you can display a message or play a sound on your iPad, lock it using its existing passcode, or even erase all data on your device remotely, with help of the feature "Find my iPad" that can be enabled on your device.

iCloud Settings

iCloud Settings

  1. You need to have Find my iPad enabled in the  iCloud settings.
  2. You also need to have this enabled in the iCloud mail  account. Open Settings app, select "Mail, Contacts, Calendars" and check that "Fetch New Data" is set to Push.
  3. Select "Add Account...", choose iCloud, then enter your Apple ID and password.
  4. When prompted, click "OK" to allow the service to use the location of your iPad.
  5. Keep the setting "Find My iPad" on and tap "Save".


 

 

 

 

Then try to find your iPad:

  1. Sign in with your Apple ID at icloud.com using a PC web browser, or another device installed with Find My iPhone. You can get an app from the app store.
  2. Once your device's location is updated on a Google map, click the right-angle or info button next to the device name.
  3. Click Play Sound or Lost Mode, or Erase as you need to.

 

Lost your iPad? Use Lost mode on the app: find my iPhone to recover it.

Video (2014)

 

Find my iPhone

Find my iPhone

Take Control of your Privacy

Keep control of your privacy by monitoring what actions your iPad can and cannot perform. There’re many ways to control the privacy of your data. Apple now allows users to control which apps have access to what kind of data on their tablets, giving you a new level of safety, and peace of mind for all those times you’re not exactly sure weather an app is using information or not. So this lesson will take you through the privacy settings.

See more details at this post: Take control of the privacy on your iPad.

 

Parental Controls and Privacy

You can enable and adjust Restrictions, or Parental Controls, on your device to prevent access to specific features or content on the device. By enabling Restrictions, you can shut down access to apps, turn off in - app purchases, select the ratings for access to music, TV, Movies and books, control access to your private information, disable changes to accounts, set the volume limit and GameCenter  access. Why would you bother?

Whenever those pesky grandchildren want to borrow your iPad, enable the restrictions and control what they can do, see and change on your iPad. If you have young children, you can ensure they have access only to appropriate apps and services. If you can't trust yourself, you can disable in app purchases. If you are concerned about your privacy, here's a way to control it. 

Settings, General, Restrictions

Settings, General, Restrictions

To turn on Restrictions, go to Settings, General, Restrictions. 

Tap: Enable Restrictions.

You will need a 4 digit number as your Passcode. 


In the first section, labelled ‘Allow’, perhaps leave the ‘Camera’ allowed (because kids take cool photos and videos) and leaving Siri on (because it’s fun), but deactivating everything else. In the next section, ‘Allowed Content’, you have fine-grained control over what apps and content your kids can use based on the iTunes Store’s ratings. Obviously this only affects content you’ve bought from the iTunes Store or that you’ve rated yourself. Different types of content have different rating systems, so go through each category and see how finely you want to restrict things.

Most importantly, switch off ‘In-App Purchases’. Even if you’re not silly enough to have given the kids your iTunes password, they have a 15-minute window after you’ve entered it to buy things. And some of the things you can buy via in-app purchase are scarily expensive. Seriously, switch it off.

There’s obviously more that you can control (or choose not to) with ‘Restrictions’ than there’s space for here. Explore the options to keep your kids — and yourself — protected.

What apps will be enabled?

What apps will be enabled?

Allowed Content

Allowed Content

Screenshot_2_05_13_4_12_PM.png

iPad Disaster Recovery

Backing up the iPad is the first and most critical step in iPad disaster recovery. Without a good, timely backup, the data recovered is at best less valuable because it is out of date or incomplete. At worst, the recovered data is non-existent because the data is missing or the backup is unusable. Either of these conditions is unacceptable, so to avoid them it is important to set up the iPad to perform regular backups and perform manual backups when necessary.

There are few choices when it comes to how to back up an iPad:

  • Perform backups through iTunes on a PC or Mac
  • Backup wirelessly to iCloud

 

Backup: iTunes or iCloud? 

iCloud Backup provides an easy and reliable backup solution for users who want to back up their iOS devices wirelessly and automatically without tethering to a computer.

 iCloud Backup is best for you if:

  • You prefer that iCloud take care of backups for you automatically when your device is connected to Wi-Fi and power.
  • You want to restore data to your device from almost anywhere via a broadband Wi-Fi connection.
  • You don’t connect your iOS device to a Mac or PC very frequently.
  • You don’t own a Mac or PC.
  • You would like an automatic backup solution to use in conjunction with iTunes Backup

iTunes Backup

iTunes Backup is traditionally how users have backed up their iOS devices, and it continues to serve the needs of many users. iTunes Backup is best for you if:

  • You frequently use the computer that hosts your iTunes Backups.
  • You don't have an iCloud account or don't want to use iCloud. The photos and videos saved in your device’s Camera Roll regularly exceed 1 GB in size or you tend to have very large backups.
  • You want on-site and networked backups.
  • You would like a manual or secondary backup solution to use in conjunction with iCloud Backup.
  • Keep in mind that this method backs up your settings but not your apps, music, video and photos. You'll want to back up those files separately to either a different computer or external hard drive so you can sync them with iTunes any time. This especially makes sense if the total size of your files exceed your iPad's available memory.
  • This is easily solved because you can download any purchase from the App store or iTunes store from your Apple account. Anything deleted from the iPad that was purchased from either of these stores can therefore be recovered. 

 

Recovering deleted apps from your iPad - The Purchased tab

Recovering deleted apps from your iPad - The Purchased tab

Do you need to use iTunes if you already use iCloud?

When you first sync your iPhone, iPod touch, or iPad with iTunes, you must physically connect it to your computer via USB. (After you’ve synced for the first time, you can also enable Wi-Fi sync, which lets you connect to iTunes via Wi-Fi only.) Depending on what categories you select to sync, you can then load music, movies, apps, TV shows, ringtones, podcasts, books, and photos onto your device from your Mac. 

In contrast, iCloud syncs only content you’veurchased from iTunes and apps and app data from the App Store. iCloud lets you re-download, over the air, your purchased music, movies, apps, TV shows, ringtones, podcasts, and books from the iTunes or App Store. (If you subscribe to iCloud’s $25 per year iTunes Match service, you’ll also be able to sync up to 25,000 songs you own but that aren’t on the iTunes Store.) All other content that you’ve purchased or ripped elsewhere won’t be synced via iCloud, nor can Apple’s cloud service sync with your iPhoto or Aperture library.

If you have no content on your computer that you want to keep on your iOS device, you may not need to use iTunes at all. The majority of people, however, will likely want content from both iCloud and their computer, and in that case you'll need to use iTunes.

 

Backing up your iPad using iTunes

Backing up using iTunes

If you need to reset your iPad to factory defaults, all your data, settings and apps will be deleted. Once the iPad is reset and you turn it on, all you will see is the iPad in its original state - the day you brought it home.
It is very important to have a backup of your data and settings BEFORE resetting it.

In iTunes, connect your iPad to your computer and select your iPad in the Devices tab of iTunes.

1. Automatically back up. Select the method you want for your back up to occur automatically. Select iTunes if you have a computer. The back up is free and and storage space is only limited by the amount of hard drive space. Backups occur automatically whenever you sync your iPad to the computer. See iPad Beginners: the iPad and iTunes. If you select iCloud to do your backup, you will need to pay for the additional storage as only 5Gb is free.

2. To back up manually, you select: Back up Now. With this method, you have to remember to connect your iPad to your computer, open iTunes, select your iPad and then press the button: Back up Now. for me, this is too easy to forget and dangerous.

3. To restore a backup. This will use the last available backup and restore your settings, bookmarks, contacts, calendars.

 

An important thing to know about the iTunes option, though, is that it doesn't backup your iPad's apps and music. Those are stored in your iTunes library and need to be backed up as part of your computer backup or using iCloud (more on that in a minute). Given that, it's a good idea to ensure that you're employing some other kind of backup, whether it's an external hard drive or web-based automatic backup services. If you have to restore your iPad from backup, it would be too bad to lose your music because you didn't back it up.

For an extra level of backup for your data, you can use iCloud Backup and iTunes Backup together.

Using iCloud Backup doesn't disable iTunes Backup completely, it just turns off Automatic Backups via iTunes. You can trigger a manual iTunes Backup yourself whenever you want to create a new one.

Backing up your iPad with iCloud

Backing up your iPad with iCloud

Backup Mail, contacts, Calendars etc automatically to iCloud. tunr them on.
To replace an iTunes backup with iCloud, select: Storage and Backup.

iCloud Backup

iCloud Backup

Turn iCloud Backup ON. You will get a warning message that your computer will no longer backup automatically whever it is synced with iTunes on the computer.

Like iTunes, the iCloud backup doesn't cover apps or music. For apps, this is easily solved: you can redownload any of your apps for free using iCloud.

In summary: The backup processes that we went over above will not archive music or apps. After a restore, music resynchronizes through the iTunes music library on the PC or Mac. Without access to the PC or Mac, the Music is lost. iCloud takes care of re-syncing music only if iTunes Match is subscribed to and enabled. No iTunes Match, no restored music from iCloud. While app settings are included in backups, the apps themselves are not. Apps download from the app store automatically after the restore finishes. Depending on the app and the iPad’s Internet connection, it might take hours before the app is once again useable.

Restoring an iPad from an iCloud Backup

The process for restoring an iPad from an iCloud backup begins by wiping the iPad, which puts it into the same clean state it was when you first got it out of the box. But before you take this step, it is a good idea to make sure your iPad is being backed up to the iCloud. (Obviously, this won't be possible in certain circumstances, such as restoring a brand new iPad with your old iPad's data and settings.)

iCloud is backing up if Backup is turned ON

iCloud is backing up if Backup is turned ON

You can verify your iCloud backup by going into the iPad's settings and choosing iCloud from the left-side menu. In the iCloud settings, choose Storage and Backup. This will take you to a screen that will display the last time the iPad was backed up to iCloud.

This iPad has never been backed up to iCloud. 

This iPad has never been backed up to iCloud. 

Once you verify the backup, you are ready to begin the process. You will start by erasing all data and settings from the iPad, which puts it into a clean state. You can do this by going to the settings and choosing General from the left-side menu, then select "Reset". From this menu, choose "Erase All Content and Settings".

Erase all settings on the iPad

Erase all settings on the iPad

Once the iPad finishes erasing the data, you will be taken to the same screen you were at when you first got your iPad. As you setup your iPad, you will be given the choice to restore the iPad from a backup. This option appears after you have signed into your Wi-Fi network.

When you choose to restore from a backup, you will be taken to a screen where you can choose from your last backup or other backups, which is usually your last three or four backups.

Note: If you are restoring from a backup because you have run into problems with your iPad that can only be solved by restoring it, you can first choose your latest backup. If you still have problems, you can move on to the next latest backup, repeating the process until (hopefully) the problem is cleared.

Restoring from a backup can take some time. The process uses your Wi-Fi connection to download settings, content and data. If you had a lot of content on your iPad, this can take a while. The restore screen should give you estimates at each stage of the restore process, starting with restoring the settings and then booting into the iPad. When the iPad home screen appears, the iPad will continue the restore process by downloading all of your applications.